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Unveiling the Truth: 5 Myths and Realities of an Applicant Tracking Software

Updated: Nov 3, 2023

Are ATS Myths Holding You Back?
Are ATS Myths Holding You Back?

Most talent acquisition teams utilize an applicant tracking system (ATS) as their primary recruitment software. This fact is well-known not only to you but also to most other professionals in the field.

Nonetheless, it's quite clear why many leaders in talent acquisition, operations managers, recruiters, and hiring managers rely on this solution to power their recruitment strategies.

Advanced applicant tracking software also offers significant advantages to hiring managers, including:

1. Decreased Hiring Time

Advanced ATS alone substantially shortens the duration required to fill positions. With streamlined candidate sourcing, screening, and communication tools, HR managers can expedite the hiring process, ensuring positions are filled more quickly.

Modern ATS platforms automate many aspects of the hiring process, from posting job listings to resume screening and interview scheduling. This automation minimizes administrative tasks, allowing hiring managers to focus on strategic decisions and candidate interactions.

ATS can simplify offer letter management. HR managers can generate and send offer letters through the system, ensuring a smooth and efficient onboarding process for selected candidates. This feature also tracks offer acceptances and provides real-time visibility into the status of pending offers.

4. Data-Driven Decision Making

Advanced ATS solutions come equipped with analytics and reporting capabilities, offering valuable insights into the recruitment process. HR managers can use this information to access vital metrics such as time-to-fill, source effectiveness, and candidate quality, enabling them to make informed decisions and continuously refine their hiring strategies.

These benefits empower HR managers to operate more efficiently, adopt a more strategic approach, and rely on data-driven methods for their hiring initiatives, ultimately resulting in improved organizational outcomes.

Myths and Realities of Applicant Tracking Software: Separating Fact from Fiction

Several candidates hold misconceptions about ATS, with some believing that ATS systems act as a "black hole" where their resumes are stored and forgotten by recruiters once entered into a talent team's database. Others mistakenly think AI-powered ATS automatically disqualifies them from job roles without human recruiter review. These falsehoods often deter job seekers from applying to companies that use well-known ATS providers for job listings and career pages.

Many candidates need clarification about Applicant Tracking Software. These myths can affect their job search experience and understanding of the recruitment process. Let's explore these five common myths:

Myth1: AI Dominates Talent Specialist Decision-Making

Fact: AI is increasingly integrated into ATS platforms. These systems, equipped with AI features, assist recruiters in tasks like screening applications, resumes, and candidate profiles at scale.

However, it's crucial to understand that AI does not replace the human element in the recruitment process. For example, consider the following in our unified talent acquisition suite:

  • Recruiters use HireTalent for quick and efficient candidate evaluation, speeding up the hiring process.

  • HireTalent expedites the hiring process by providing tools for faster communication, collaboration, and decision-making among the recruiting team. This leads to reduced time-to-hire and quicker onboarding of new employees.

  • HR professionals can track candidates' progress in real time, ensuring transparency and reducing delays in hiring. This feature provides a clear overview of each candidate's position in the recruitment pipeline.

The platform promotes efficient collaboration among hiring teams. Recruiters, hiring managers, and other stakeholders can easily communicate, share feedback, and make informed decisions collaboratively. This streamlined communication accelerates the candidate selection process.

Myth2: Recruiters Mass-Contact Prospects Without Reviewing Resumes

Fact: There's a misconception that recruiters frequently initiate communication with many prospects without first examining their resumes.

In reality, while recruiters may reach out to multiple candidates simultaneously, this approach does not negate the importance of thoroughly reviewing individual resumes. This initial contact is often a part of the early stages of outreach and should be considered as a replacement for the in-depth assessment during the subsequent phases of the recruitment process. Recruiters aim to strike a balance between efficiency and personalized consideration, ensuring that every candidate receives due attention and evaluation.

Myth3: Candidates Can Deceive Applicant Tracking Systems into Accepting Resumes

Fact: There's a misconception that candidates can manipulate applicant tracking systems (ATS) to secure the acceptance of their resumes, even if they do not meet the required qualifications.

In reality, modern ATS software is designed to minimize such deceptive practices. While candidates may attempt to optimize their resumes for ATS compatibility, these systems are becoming increasingly sophisticated in recognizing genuine information.

Myth4: The Sole Purpose of an Applicant Tracking System is to Cater to Recruiters

Fact: There's a prevalent misconception that applicant tracking systems (ATS) exist solely to meet the needs of recruiters.

In reality, while ATS systems undoubtedly provide valuable tools and functionalities for recruiters, they serve a more comprehensive purpose within organizations. ATS platforms streamline the entire hiring process, enhancing not only the experience for recruiters but also the application process for candidates. Additionally, they assist in data management and reporting, benefiting multiple stakeholders, including HR professionals, hiring managers, and candidates seeking a seamless application experience.

Myth 5: Only Fortune 500 Companies Require an ATS for Success

Fact: It's a common misconception that applicant tracking systems (ATS) are necessary only for large Fortune 500 corporations.

In practice, ATS software is a valuable asset for organizations of various scales. This includes small and medium-sized enterprises, as well as startups, all of which can derive substantial benefits from using an ATS. These systems streamline the recruitment process, improve candidate management, and enhance the overall efficiency of hiring efforts. ATS platforms are adaptable and scalable, making them a valuable asset for companies of various scales, not just exclusive to Fortune 500 enterprises.


In summary, the myths and realities surrounding Applicant Tracking Software underscore the importance of informed perspectives in the recruitment process. It's crucial to recognize that while AI has become a valuable tool for screening and expediting assessments, more is needed to replace the human touch of recruiters who carefully consider candidate qualifications. Recruiters prioritize personalized attention even in their initial outreach. Candidates should focus on providing genuine candidate information rather than trying to deceive ATS systems. Furthermore, ATS platforms serve a broader purpose, benefiting various stakeholders and streamlining the entire hiring process, not limited to Fortune 500 companies but applicable to organizations of all sizes. Understanding these truths leads to a more transparent and efficient recruitment process, benefiting job seekers and talent acquisition teams in today's competitive job market.


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