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9 Ways to Accelerate Hiring Excellence with ATS Software

Updated: Oct 10, 2023

9 Tactics for Swift and Stellar Hiring
9 Tactics for Swift and Stellar Hiring

Recruiters often aspire to bring aboard top-notch candidates swiftly, but achieving this goal can be challenging. Identifying the ideal candidate seldom occurs by chance, as human resources recruitment is intricate. This journey involves numerous stages and multiple individuals, making selecting the perfect fit a time-consuming endeavor that can span weeks or even months.

The duration of the hiring process doesn't guarantee the discovery of the finest candidate. Lighthouse Research and Advisory reveal that an extended hiring procedure ranks among the top three factors that cause candidates to lose interest in a job opportunity. To prevent the loss of exceptional candidates to competitors, expediting the hiring process is crucial. SHRM reports that the average time-to-hire across various industries stands at 44 days, marking a one-day increase compared to the previous year.

If you're monitoring this critical HR indicator and notice a similar pattern in your organization, introducing or enhancing your ATS software could be an opportune moment. An AI-powered ATS can be pivotal in decreasing your company's time-to-hire and attracting high-caliber candidates.

Continue reading to discover nine proven tactics for expediting the hiring process, identifying the most suitable candidates for each position, and understanding the benefits of utilizing a contemporary hiring platform.

Creating compelling job descriptions is crucial in the hiring process. Well-crafted job descriptions serve as a powerful tool to attract the right talent. Beyond listing requirements and duties, they should showcase your Employer Value Proposition (EVP), highlighting the benefits of working with your organization. However, it's important to be mindful of potential pitfalls. To foster diversity, eliminate gendered language, and focus on skills rather than experience. Additionally, avoid using buzzwords that may discourage some applicants. By implementing these practices, you can increase the likelihood of attracting a diverse and genuinely interested pool of candidates.

2. Harness the Power of Employee Networks

Employee referrals stand out as a valuable source of potential candidates. They are known for their effectiveness in the hiring process, leading to successful placements and longer-term commitments. Furthermore, tapping into employee networks can result in substantial cost savings for HR.

Within your workforce's networks lies a wealth of talent waiting to be discovered. Employees will likely recommend individuals who possess the necessary skills and align with your company's culture and values. Additionally, referred candidates often exhibit a strong sense of engagement from the beginning, thanks to their existing connections within the organization.

3. Embrace Workplace Flexibility

Utilizing workplace flexibility as a strategic tool in your hiring approach can be highly advantageous. When your job openings allow for remote work, it's wise to expand your search beyond your typical geographic boundaries to access a broader pool of top-notch talent. Notably, flexible work arrangements, including remote options, have gained significant popularity among job seekers. The Wall Street Journal reported that approximately 53% of job applications submitted on LinkedIn were explicitly intended for remote positions. Additionally, HR Dive's research reveals that the type of work arrangement, whether remote, hybrid, or in-person, is a key factor for 63% of job seekers when they evaluate job offers. Embracing flexible work schedules, even for positions that require physical presence, can also greatly improve work-life balance and overall well-being, making your organization more appealing to potential candidates. By incorporating workplace flexibility, you can expand your candidate pool and streamline the process of discovering exceptional talent.

4. Define Your Employer Branding

Your employer brand provides a window into your company culture for job seekers and shapes your organization's reputation, influencing the caliber of candidates who express interest. Employer branding is communicated through job postings, careers pages, and social media presence.

Inaccurate employer branding can lead to an influx of unqualified applicants and higher turnover rates. On the other hand, a strong employer brand has the capacity to increase both the number and quality of applicants, ultimately enhancing the prospects of attracting well-matched candidates for your company. Enhancing your employer branding is crucial for attracting and retaining top talent.

5. Streamline the Interview Process

If you're seeking ways to enhance your recruitment efforts and set your company apart for candidates, consider shortening your interview process. In today's competitive job market, candidates often navigate excessive interviews, with some even enduring as many as eight or nine rounds, as reported by NPR. Consider developing interview guides tailored to each role, which can reduce the need for numerous interviews. These guides standardize the interview process, ensuring that all vital questions are addressed consistently. They also minimize bias and enable a more accurate comparison of candidates, ultimately facilitating more well-informed hiring decisions.

6. Foster Hiring Team Collaboration

A primary function of an ATS is to enhance collaboration within the hiring team, simplifying teamwork and ensuring alignment. Through a centralized dashboard, the hiring process gains real-time transparency, serving as a central hub where all team members can readily access and monitor candidate profiles, notes, and interview feedback.

This collaborative platform enables team members to leave comments, evaluate candidates, and exchange insights, empowering them to make well-informed decisions collectively. Additionally, your HR team can efficiently coordinate interview schedules and conduct virtual interviews seamlessly within the ATS platform. This streamlines the process, reduces scheduling conflicts, accelerates interviews, and shortens the time-to-hire.

7. Embrace Automation to Ease HR Workloads with ATS Software

One of the significant challenges in improving recruitment processes is the considerable time investment required to excel in this domain. Automation, facilitated by a robust ATS, offers a solution that allows you to streamline and expedite time-consuming tasks, thus reducing the administrative burden on your HR team.

With automation, you can efficiently manage tasks such as posting job listings to various job boards, seamlessly integrating interview links into emails for swift scheduling, and promptly notifying candidates who were not selected via text or email. Furthermore, automation empowers you to engage with passive candidates within your talent pool by providing them with updates on relevant job openings. This improves efficiency and enhances the candidate experience while optimizing your team's productivity.

8. Utilize Insights from Your Data

Employing ATS software for your recruitment efforts generates a wealth of data that holds valuable insights to refine your hiring strategy. Your recruiting data can unveil essential information, including the most dependable candidate sources, potential bottlenecks within the recruitment process, and key hiring metrics such as time-to-fill and time-to-hire. By analyzing this data, you gain a comprehensive understanding of trends and patterns that can inform decision-making, enabling you to optimize your recruitment approach and ultimately enhance your talent acquisition efforts.

9. Embrace Adaptability

In HR, the importance of embracing adaptability must be balanced, regardless of whether you have years or decades of experience. This counsel applies to virtually every facet of HR, including the hiring process. It's imperative not to assume that your current recruitment process is the ultimate solution, no matter how effective it may seem. Regularly assess your strategy, closely monitor key recruiting metrics, actively solicit feedback from candidates and employees, and remain receptive to making necessary adjustments.

Pursuing faster hiring need not come at the expense of candidate quality when you leverage recruiting software. An ATS can assist you in standardizing your hiring workflows, allowing you to cultivate pools of qualified talent and expedite the hiring process efficiently.


In conclusion, expediting the hiring process without compromising candidate quality is an imperative challenge in today's competitive job market. By implementing strategies such as crafting engaging job descriptions, harnessing employee networks, embracing workplace flexibility, defining your employer branding, streamlining the interview process, fostering hiring team collaboration, embracing automation, utilizing insights from your data, and maintaining adaptability, organizations can significantly reduce time-to-hire and attract top talent effectively.

Modern ATS software is pivotal in achieving these goals, enabling HR teams to optimize recruitment processes, make data-driven decisions, and enhance talent acquisition efforts. In this era of rapid change and increasing competition for skilled professionals, the ability to hire faster while maintaining candidate quality is a strategic advantage that can propel organizations ahead in their quest for top-tier talent.


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